Last Updated: November 2026

This document outlines both the Terms of Use for our website (freelanceofficeservices.co.uk) and our formal Privacy Notice regarding how we process information.

PART 1: WEBSITE TERMS & CONDITIONS

  1. Use of Website
    Our website contains informational details regarding our remote business administration, general operations, training coordination, and website management services. We do not enter into definitive commercial or binding service contracts via general website interactions. All official obligations are formed exclusively through our advance monthly retainer agreements.
  2. Disclaimer of Liability
    FOSVA hereby disclaims any legal responsibility or liability for any direct or indirect business losses or damages arising from or in connection with your use of our website, reliance on general web information, or temporary digital downtime. However, we do not purport to exclude or limit our liability for personal injury or death resulting from our direct negligence or for any other matter in respect of which it would be illegal to exclude or limit liability under UK law.
  3. Indemnity
    You agree to indemnify, defend, and hold FOSVA harmless from any direct financial liability, loss, legal expenses, or damage arising from any severe breach by you of these Terms, automated data scraping violations, or from any improper, malicious use of our website.
  4. Links and Framing Protections
    While standard search engine indexation, localized directory listings, and inbound professional web links are permitted, external entities are strictly prohibited from framing this website or embedding deep-links that misrepresent the original source of the content without our prior written consent. FOSVA disclaims all liability for the operational standards, content, or privacy practices of any third-party platforms linking to or from this website.
  5. Copyright
    All formatting, text blocks, graphic structures, logo variations, and backend layout styling appearing on this website are protected under Copyright FOSVA © 2026. Automated software extraction, unauthorized content copying, or replication of our structural text layouts is strictly prohibited.

PART 2: PRIVACY & COOKIE NOTICE

FOSVA is committed to protecting your personal data in full alignment with UK GDPR and the Data Protection Act 2018.

  1. What Information We Collect, Use, and Why
    We collect or use the following personal information directly from you when you submit a web contact form or message us:
    • Names and contact details (Email, phone number, WhatsApp ID)
    • Business names and addresses
    • Correspondence history, customer queries, compliments, or complaints
    • Marketing preferences (if you opt-in to updates)

We do not collect or store sensitive background data, dates of birth, or formal identity documents via this website.

  1. Lawful Bases for Processing Data
    Under UK data protection laws, our legal grounds for handling your web information are:
    • Consent: You choose to provide your details to us via our web contact forms. You have the right to withdraw your consent at any time.
    • Contract: We require your contact information to correspond with you and execute your advance retainer assignments.
    • Legal Obligation: We maintain essential transaction and invoicing metrics to satisfy standard UK corporate and HMRC record-keeping frameworks.
  2. How Long We Keep Information
    In accordance with standard UK tax laws and HMRC financial frameworks, all client transaction histories, invoicing logs, and formal contract templates are securely stored for a mandatory minimum period of 6 years following the end of the relevant tax year. General web inquiry correspondence is deleted when no longer required to support a dynamic customer query.
  3. Data Sharing & Third-Party Processors
    FOSVA treats your submitted data as strictly private and confidential. We do not sell your data or share it with external marketing firms. Data is processed exclusively by:
    • Vetted subcontractors or third-party cloud data processors strictly bound by confidentiality terms to assist with your administrative workflows.
    • Automated backend tools (such as website hosting and form submission handlers) required to keep our remote infrastructure running securely.
  4. Cookies and Technical Tracking Metrics
    To ensure baseline digital security, smooth navigation, and optimized backend contact form processing, this website utilizes standard functional cookies. By continuing to browse the website or choosing to dismiss our notification banner, you agree to their baseline deployment. Detailed settings and granular cookie management are handled via your local browser settings.
  5. Governing Law and Jurisdiction
    The use of our website, these Terms, and our Privacy practices are governed exclusively by English law. You agree to submit entirely to the jurisdiction of the English Courts in respect of any legal dispute arising in relation to FOSVA.